Researcher
European Association of Cultural Researchers e.V.

PRIVACY POLICY

NOTE: This website has been conceived, and is used, as a - constantly updated - publication of the cultural research and academic activities of the members of the ERICarts Network and of the ERICarts Institute, both registered non-profit bodies, recognised by the competent authorities under German law.The publication of scientific research results concerning the arts, heritage, media and socio-cultural developments by the ERICarts Network and Institute, including the edited content of this website, are protected by "the right to freedom of expression and information, including processing for journalistic purposes and the purposes of academic, artistic or literary expression" mentioned in Article 85 of the General Data Protection Regulation (GDPR) of the European Union, which foresees a number of exemptions or derogations regarding the collection, storage, processing and analysis of data related to such purposes. As explained in Article 89 GDPR and in the below Privacy Policy of the ERICarts Network and Institute (cf. Section 16 b), similar modifications of the GDPR also concern "scientific or historical research purposes or statistical purposes" and "archiving purposes in the public interest", which cover e.g. the storage and dissemination of scientific profiles of the ERICarts members.
However, in principle the ERICarts Network and Institute welcome the GDPR as an important step towards a common European legal and cultural space that is guided by human rights, transparency and the respect for individual self-determination. In this spirit, we integrated the main GDPR principles in our Privacy Policy.

Privacy Policy of the ERICarts Network and Institute

The European Association of Cultural Researchers e.V. (ERICarts Network) is a not for profit, tax-exempt professional organisation registered in Germany. It runs the European Institute for Comparative Cultural Research gGmbH (ERICarts Institute), a not for profit limited company.

Legal address:
Irmintrudisstr. 17
53111 Bonn
Germany
Registration ERICarts Network: Vereinsregister VR 6877, Amtsgericht Bonn (Bonn Court)
Registration ERICarts Institute:  Handelsregister HRB 13623, Amtsgericht Bonn

Current office address of ERICarts:
Ulmenallee 24a
50999 Köln (Cologne)
Germany
Phone: +49 2236 5097972
E-mail: wiesand [at] ericarts.org

President of the ERICarts Board of Governors: Prof Dr Anna Villaroya, University of Barcelona
Executive Director: Prof Dr Andreas Joh. Wiesand

Data protection enjoys a very high priority for the management of the ERICarts Network and Institute. The use of the Internet pages of the ERICarts Network and Institute is possible without any indication of personal data. However, for specific academic and research purposes or if a data subject wants to use special professional services via our website, processing of personal data could become necessary. If the processing of personal data is necessary and there is no statutory basis for such processing, we generally obtain consent from the data subject.

As a rule, the processing of personal data, such as the name, address, e-mail address, or telephone number of a data subject shall be in line with the General Data Protection Regulation (GDPR), and in accordance with the country-specific data protection regulations applicable to the ERICarts Network and Institute, while taking into account the specific nature and purpose of our scientific activities. By means of this data protection declaration, we would like to inform our partners and the general public of the nature, scope, and purpose of the personal data we collect, use and process. Furthermore, data subjects are informed, by means of this data protection declaration, of the rights to which they are entitled.

Acting as the "Controller", the ERICarts Network and its Institute have implemented numerous technical and organizational measures to ensure the most complete protection of personal data processed during our scientific activities and for our publications, including via this website. However, Internet-based data transmissions may face security gaps or threats, so absolute protection cannot be guaranteed. For this reason, all data subjects are invited to contact us, e.g. by telephone, or to transfer or correct data via alternative means.

1. Definitions

This data protection declaration of the ERICarts Network and Institute is based on the terms used by the European legislator for the adoption of the General Data Protection Regulation (GDPR). Our data protection declaration aims to be legible and understandable for the general public, as well as our partners. To ensure this transparency, we would like to first explain the terminology used.

In this data protection declaration, we use, inter alia, the following terms:

a) Personal data

Personal data means any information relating to an identified or identifiable natural person (“data subject”). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

b) Data subject

Data subject is any identified or identifiable natural person, whose personal data is processed by the Controller responsible for the processing.

c) Processing

Processing is any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, evaluation, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

d) Restriction of processing

Restriction of processing is the marking of stored personal data with the aim of limiting their processing in the future.

e) Profiling

Profiling means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person's performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements.

f) Pseudonymisation

Pseudonymisation is the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organisational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.

g) Controller or Controller responsible for the processing

Controller or Controller responsible for the processing is the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the Controller or the specific criteria for its nomination may be provided for by Union or Member State law.

h) Processor

Processor is a natural or legal person, public authority, agency or other body which processes personal data on behalf of the Controller.

i) Recipient

Recipient is a natural or legal person, public authority, agency or another body, to which the personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients; the processing of those data by those public authorities shall be in compliance with the applicable data protection rules according to the purposes of the processing.

j) Third party

Third party is a natural or legal person, public authority, agency or body other than the data subject, Controller, processor and persons who, under the direct authority of the Controller or processor, are authorised to process personal data.

k) Consent

Consent of the data subject is any freely given, specific, informed and unambiguous indication of the data subject's wishes by which he or she, through intentionally supplying own personal data, via a statement or by other clear, affirmative actions, signifies agreement to the processing of personal data relating to him or her.

2. Name and Address of the Controller

Controller for the purposes of the General Data Protection Regulation (GDPR), other data protection laws applicable in Member states of the European Union and other provisions related to data protection are:

European Association of Cultural Researchers e.V. (ERICarts Network) with
European Institute for Comparative Cultural Research gGmbH (ERICarts Institute)
Ulmenallee 24a
50999 Köln (Cologne), Germany
Phone: +49 2236 5097972
E-mail: wiesand [at] ericarts.org
Website: https://www.ecures.org and https://www.ericarts.org

3. Name and Address of the Data Protection Officer

The Data Protection Officer of the Controller is:

Andreas Joh. Wiesand
(Address and contact details as above)

Any data subject may, at any time, contact our Data Protection Officer directly with all questions and suggestions concerning data protection.

4. Cookies

The Internet pages of the ERICarts Network and Institute use cookies. Cookies are text files that are stored in a computer system via an Internet browser. Through the use of cookies, the ERICarts Network and Institute can provide the users of this website with more user-friendly services that would not be possible without the cookie setting. However, the data subject may always prevent the use of cookies by means of a corresponding setting of the Internet browser.
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5. Collection of general data and information

The websites of the ERICarts Network and Institute collect a series of general data and information when a data subject or automated system calls up the website. This general data and information are stored in the server log files. Collected may be (1) the browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system reaches our website (so-called referrers), (4) the sub-websites, (5) the date and time of access to the Internet site, (6) an Internet protocol address (IP address), (7) the Internet service provider of the accessing system, and (8) any other similar data and information that may be used in the event of attacks on our information technology systems.

When using these general data and information, the ERICarts Network and Institute do not draw any conclusions about the data subject. Rather, this information is needed to (1) deliver the content of our website correctly, (2) optimize the content of our website as well as its advertisement, (3) ensure the long-term viability of our information technology systems and website technology, and (4) provide law enforcement authorities with the information necessary for criminal prosecution in case of a cyber-attack. Therefore, we analyse anonymously collected data and information statistically, with the aim of increasing the data protection and data security of the ERICarts Network and Institute, and to ensure an optimal level of protection for the personal data we process. The anonymous data of the server log files are stored separately from all personal data provided by a data subject.

6. Registration on our websites

The data subject has the possibility to register on the website of the Controller with the indication of personal data. Which personal data are transmitted to the Controller is determined by the respective input mask used for the registration. The personal data entered by the data subject are collected and stored exclusively for internal use by the Controller, and for his own purposes.

The data Controller shall, at any time, provide information upon request to each data subject as to what personal data are stored about the data subject. In addition, the data Controller shall correct or erase personal data at the request or indication of the data subject, insofar as there are no statutory storage obligations. All our permanent collaborators are available to the data subject in this respect as contact persons.
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7. Subscription to newsletters

On the websites of the ERICarts Network and Institute, users are given the opportunity to subscribe to a newsletter (which is currently not in place). The input mask used for this purpose determines what personal data are transmitted. These data will only be used to make a regular newsletter service possible. The data subject may unsubscribe from an eventual newsletter of the ERICarts Network and Institute at any time directly via a corresponding link in the newsletter and/or on the website of the Controller, or to communicate this intention to the Controller in a different way.
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8. Contact possibility via the website

The websites of the ERICarts Network and Institute may contain information that enables a quick electronic contact to our enterprise, as well as direct communication with us, which also includes a general address of the so-called electronic mail (e-mail address). If a data subject contacts the Controller by e-mail or via a contact form, the personal data transmitted by the data subject may be automatically stored. Such personal data transmitted on a voluntary basis by a data subject to the data Controller would only be stored for the purpose of processing or contacting the data subject. There will be no transfer of such personal data to third parties, except with the consent of the data subjects concerned.

9. Routine erasure and blocking of personal data

The data Controller shall process and store the personal data of the data subject only for the period necessary to achieve the purpose of storage, or as far as this is granted by the European legislator or other legislators in laws or regulations to which the Controller is subject to.

If the storage purpose is not applicable, or if a storage period prescribed by the European legislator or another competent legislator expires, the personal data will be routinely blocked or erased in accordance with legal requirements.

10. Rights of the data subject

The Controller guarantees the following rights of data subjects, as long as other fundamental rights protected by European and international legal instruments, in particular those concerning freedom of expression and information, including in science, the arts and the media, do not collide with them (cf. Section 16 b). Should such conflicts arise, the Controller will try to reach a mutual agreement with the respective data subject in order to avoid further legal disputes.

a) Right of confirmation

Each data subject shall have the right granted by the European legislator to obtain from the Controller the confirmation as to whether or not personal data concerning him or her are being processed. If a data subject wishes to avail him- or herself of this right of confirmation, he or she may, at any time, contact any permanent collaborator of the Controller.

b) Right of access

Each data subject shall have the right granted by the European legislator to obtain from the Controller free information about his or her personal data stored at any time and a copy of this information. Furthermore, the European directives and regulations grant the data subject access to the following information:

    • the purposes of the processing;
    • the categories of personal data concerned;
    • the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organisations;
    • where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period;
    • the existence of the right to request from the Controller rectification or erasure of personal data, or restriction of processing of personal data concerning the data subject, or to object to such processing;
    • the existence of the right to lodge a complaint with a supervisory authority;
    • where the personal data are not collected from the data subject, any available information as to their source;
    • the eventual existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) of the GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and envisaged consequences of such processing for the data subject.

Furthermore, the data subject shall have a right to obtain information as to whether personal data are transferred to a third country or to an international organisation. Where this is the case, the data subject shall have the right to be informed of the appropriate safeguards relating to the transfer.

If a data subject wishes to avail himself of this right of access, he or she may, at any time, contact any permanent collaborator of the Controller.

c) Right to rectification

Each data subject shall have the right granted by the European legislator to obtain from the Controller without undue delay the rectification of inaccurate personal data concerning him or her. Taking into account the purposes of the processing, the data subject shall have the right to have incomplete personal data completed, including by means of providing a supplementary statement.

If a data subject wishes to exercise this right to rectification, he or she may, at any time, contact any permanent collaborator of the Controller.

d) Right to erasure (Right to be forgotten)

Each data subject shall have the right granted by the European legislator to obtain from the Controller the erasure of personal data concerning him or her without undue delay, and the Controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies, as long as the processing is not necessary:

    • The personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed.
    • The data subject withdraws consent to which the processing is based according to point (a) of Article 6(1) of the GDPR, or point (a) of Article 9(2) of the GDPR, and where there is no other legal ground for the processing.
    • The data subject objects to the processing pursuant to Article 21(1) of the GDPR and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Article 21(2) of the GDPR.
    • The personal data have been unlawfully processed.
    • The personal data must be erased for compliance with a legal obligation in Union or Member State law to which the Controller is subject.
    • The personal data have been collected in relation to the offer of information society services referred to in Article 8(1) of the GDPR.

If one of the aforementioned reasons applies, and a data subject wishes to request the erasure of personal data stored by the ERICarts Network and Institute, he or she may, at any time, contact any permanent collaborator of the Controller. Any permanent collaborator of the ERICarts Network and Institute shall ensure that the erasure request is complied with immediately.

Where the Controller has made personal data public and is obliged pursuant to Article 17(1) to erase the personal data, the Controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform other Controllers processing the personal data that the data subject has requested erasure by such Controllers of any links to, or copy or replication of, those personal data, as far as processing is not required. Any permanent collaborator of the ERICarts Network and Institute will arrange the necessary measures in individual cases.

e) Right of restriction of processing

Each data subject shall have the right granted by the European legislator to obtain from the Controller restriction of processing where one of the following applies:

    • The accuracy of the personal data is contested by the data subject, for a period enabling the Controller to verify the accuracy of the personal data.
    • The processing is unlawful and the data subject opposes the erasure of the personal data and requests instead the restriction of their use instead.
    • The Controller no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defence of legal claims.
    • The data subject has objected to processing pursuant to Article 21(1) of the GDPR pending the verification whether the legitimate grounds of the Controller override those of the data subject.

If one of the aforementioned conditions is met, and a data subject wishes to request the restriction of the processing of personal data stored by the ERICarts Network and Institute, he or she may at any time contact any permanent collaborator of the ERICarts Network and Institute who will arrange the restriction of the processing.

f) Right to data portability

Each data subject shall have the right granted by the European legislator, to receive the personal data concerning him or her, which was provided to a Controller, in a structured, commonly used and machine-readable format. He or she shall have the right to transmit those data to another Controller without hindrance from the Controller to which the personal data have been provided, as long as the processing is based on consent pursuant to point (a) of Article 6(1) of the GDPR or point (a) of Article 9(2) of the GDPR, or on a contract pursuant to point (b) of Article 6(1) of the GDPR, and the processing is carried out by automated means, as long as the processing is not necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the Controller.

Furthermore, in exercising his or her right to data portability pursuant to Article 20(1) of the GDPR, the data subject shall have the right to have personal data transmitted directly from one Controller to another, where technically feasible and when doing so does not adversely affect the rights and freedoms of others.

In order to assert the right to data portability, the data subject may at any time contact any permanent collaborator of the ERICarts Network and Institute.

g) Right to object

Each data subject shall have the right granted by the European legislator to object, on grounds relating to his or her particular situation, at any time, to processing of personal data concerning him or her, which is based on point (e) or (f) of Article 6(1) of the GDPR. This also applies to profiling based on these provisions.

The ERICarts Network and Institute shall no longer process the personal data in the event of the objection, unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or for the establishment, exercise or defence of legal claims.
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h) Automated individual decision-making, including profiling

Each data subject shall have the right granted by the European legislator not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning him or her, or similarly significantly affects him or her, as long as the decision (1) is not is necessary for entering into, or the performance of, a contract between the data subject and the Controller, or (2) is not authorised by Union or Member State law to which the Controller is subject and which also lays down suitable measures to safeguard the data subject's rights and freedoms and legitimate interests, or (3) is not based on the data subject's explicit consent.

If the decision (1) is necessary for entering into, or the performance of, a contract between the data subject and a data Controller, or (2) is based on the data subject's explicit consent, the ERICarts Network and Institute shall implement suitable measures to safeguard the data subject's rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the Controller, to express his or her point of view and contest the decision.

If the data subject wishes to exercise the rights concerning automated individual decision-making, he or she may, at any time, contact any permanent collaborator of the ERICarts Network and Institute.

i) Right to withdraw data protection consent

Each data subject shall have the right granted by the European legislator to withdraw his or her consent to processing of his or her personal data at any time.

If the data subject wishes to exercise the right to withdraw the consent, he or she may, at any time, contact any permanent collaborator of the ERICarts Network and Institute.

11. Data protection provisions about the application and use of Facebook

On their websites, the ERICarts Network and Institute may integrate components of the enterprise Facebook. The data protection guideline published by Facebook, which is available at https://facebook.com/about/privacy/, provides information about the collection, processing and use of personal data by Facebook. In addition, it is explained there what setting options Facebook offers to protect the privacy of the data subject. In addition, different configuration options are made available to allow the elimination of data transmission to Facebook. These applications may be used by the data subject to eliminate a data transmission to Facebook.
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12. Data protection provisions about the application and use of Google Analytics (with anonymization function)

On their websites, the ERICarts Network and Institute have integrated the component of Google Analytics with the anonymizer function. Google Analytics is a web analytics service. Web analytics is the collection, gathering, and analysis of data about the behaviour of visitors to websites. A web analysis service collects, inter alia, data about the website from which a person has come (the so-called referrer), which sub-pages were visited, or how often and for what duration a sub-page was viewed. Web analytics are used by the ERICarts Network and Institute exclusively for the optimization of the design and content of our websites.

The data subject may, as stated above, prevent the setting of cookies through our website at any time by means of a corresponding adjustment of the web browser used and thus permanently deny the setting of cookies.
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13. Data protection provisions about the application and use of Matomo

On their websites, the ERICarts Network and Institute have integrated the Matomo component. Matomo is an open-source software tool for web analysis. Web analysis is the collection, gathering and evaluation of data on the behaviour of visitors from Internet sites. A web analysis tool collects, inter alia, data on the website from which a data subject came to a website (so-called referrer), which pages of the website were accessed or how often and for which period of time a sub-page was viewed.

Matomo is used by the ERICarts Network and Institute exclusively for the optimization of the design and content of our websites. The Matomo software is operated on the server of the Controller; the data protection-sensitive log files are stored exclusively on this server.

As stated above, the data subject prevent the setting of cookies through our website at any time by means of a corresponding adjustment of the web browser used and thus permanently deny the setting of cookies.
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14. Data protection provisions about the application and use of YouTube

On their websites, the ERICarts Network and Institute have integrated components of YouTube. YouTube is an Internet video portal that enables video publishers to set video clips and other users free of charge, which also provides free viewing, review and commenting on them.

YouTube and Google will receive information through the YouTube component that the data subject has visited our website, if the data subject at the time of the call to our website is logged in on YouTube; this occurs regardless of whether the person clicks on a YouTube video or not. If such a transmission of this information to YouTube and Google is not desirable for the data subject, the delivery may be prevented if the data subject logs off from their own YouTube account before a call-up to our website is made.
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15. Legal basis for the processing in general and with regard to specific ERICarts tasks

a)  General rules

Art. 6(1) lit. a GDPR serves as a general legal basis for processing operations for which we obtain consent for a specific processing purpose. If the processing of personal data is necessary for the performance of a contract to which the data subject is party, as is the case, for example, when processing operations are necessary for the supply of goods or to provide any other service, the processing is based on Article 6(1) lit. b GDPR. The same applies to such processing operations which are necessary for carrying out pre-contractual measures, for example in the case of inquiries concerning our products or services. Is our company subject to a legal obligation by which processing of personal data is required, such as for the fulfilment of tax obligations, the processing is based on Article 6(1) lit. c GDPR. In rare cases, the processing of personal data may be necessary to protect the vital interests of the data subject or of another natural person. This would be the case, for example, if a visitor were injured in our premises and his name, age, health insurance data or other vital information would have to be passed on to a doctor, hospital or other third party. Then the processing would be based on Art. 6(1) lit. d GDPR. In addition, processing operations could be based on Article 6(1) lit. f GDPR. This legal basis is used for processing operations which are not covered by any of the abovementioned legal grounds, if processing is necessary for the purposes of the legitimate interests pursued by the ERICarts Network and Institute or by a third party involved in our scientific activities, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data. Such processing operations are particularly permissible in case they have been specifically mentioned by the European legislator or by applicable national laws. For example, a legitimate interest could be assumed if the data subject is a contract partner of the Controller (Recital 47 Sentence 2 GDPR).

b)  Specific legal provisions of relevance for the ERICarts Network and Institute

More specific provisions that may become relevant for the ERICarts Network and Institute exist with regard to other fundamental rights protected by European and international legal instruments, in particular those concerning freedom of expression and information, including in science, the arts and the media. As stipulated in Article 85(2) GDPR and related national law, the processing of personal data carried out "for journalistic purposes or the purpose of academic, artistic or literary expression" may in specific cases benefit from exemptions or derogations of the above general rules and those of GDPR Chapter II (principles), Chapter III (rights of the data subject), Chapter IV (Controller and processor), Chapter V (transfer of personal data to third countries or international organisations), Chapter VI (independent supervisory authorities), Chapter VII (cooperation and consistency) and Chapter IX (specific data processing situations), "if they are necessary to reconcile the right to the protection of personal data with the freedom of expression and information."

A legal basis for such potential exemptions or derogations is also recognised by the national authorities in the seat country of the ERICarts Network and Institute: The governmental body in charge of the implementation of the GDPR in Germany, the Federal Ministry of the Interior, has clarified (state: May 2018), that "laws in the sense of the Regulation include the clauses of the German Constitutional Law [Grundgesetz], including Article 5 GG and the related jurisdiction" – the latter confirming and guaranteeing the fundamental freedoms of the arts, media, science and information.

According to Article 89(2) GDPR, the processing of personal data "for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes" may exceptionally allow derogations from the rights referred to in Articles 15, 16, 18 and 21 GDPR, if the latter would render impossible or seriously impair the achievement of the archiving or research purposes and "are necessary for the fulfilment of those purposes". However, in accordance with Article 89(1) such derogations remain subject to the conditions and "safeguards for the rights and freedoms of the data subject. Those safeguards shall ensure that technical and organisational measures are in place in particular in order to ensure respect for the principle of data minimisation."

16. The legitimate interests pursued by the Controller and its research and publication partners

Where the processing of personal data is based on Article 6(1) lit. f GDPR, our legitimate interest is to carry out our research tasks or to author and publish scientific works in line with current academic and methodological standards.

17. Scientific profiles of ERICarts Network members and project partners

As a rule, the data of member profiles and research projects processed and/or disseminated on websites of the ERICarts Network and Institute are developed by the members or by data subjects involved in the respective projects as partners or contributors. The Controller will always prioritize their decisions on which data (research experiences, contact information, links to papers, etc.) they would like to share publicly in order to achieve their academic goals, to present their research results, to connect with colleagues and to freely express scientific ideas. Third party sources for such data will only be used in exceptional cases and members or project partners always have the right to correct, modify or revoke such information. To underline their responsibility for individual member profiles, all members of the ERICarts Network have been given online access to their individual data files in order to keep them accurate and to make appropriate updates. They also have the right to delete data from these files or to cancel their membership at any time, in which case their data will be discharged as soon as possible.

18. Period for which the personal data will be stored

The criteria used to determine the period of storage of personal data, especially in the case of processing carried out in the context of contractual relations, is the respective statutory retention period. After expiration of that period, the corresponding data is routinely deleted, as long as it is no longer necessary for the fulfilment or the initiation of a contract. Other criteria may apply where members of the ERICarts Network or the ERICarts Institute carry out e.g. fundamental research or long-term scientific surveys and statistical comparisons referred to in Article 89(2) GDPR. The Controller will, however, respect the principle of the GDPR that personal data should be deleted if they are no longer necessary in relation to the purposes for which they were collected or otherwise processed.

19. Provision of personal data as statutory or contractual requirement; Requirement necessary to enter into a contract; Obligation of the data subject to provide the personal data; possible consequences of failure to provide such data

The Controller clarifies that the provision of personal data is partly required by law (e.g. tax regulations) or can also result from contractual provisions (e.g. information on the contractual partner). Sometimes it may be necessary to conclude a contract that the data subject provides us with personal data, which must subsequently be processed by us. The data subject is, for example, obliged to provide us with personal data when our company signs a contract with him or her and when research is to be carried out on his or her behalf. The non-provision of the personal data would have the consequence that the contract with the data subject could not be valid. Before personal data is provided by the data subject, the data subject must contact any permanent collaborator of the Controller. That collaborator will clarify to the data subject whether the provision of the personal data is required by law or contract or is necessary for the conclusion of the contract, whether there is an obligation to provide the personal data and the consequences of non-provision of the personal data.

20. Existence of automated decision-making

As responsible not for profit research bodies, the ERICarts Network and Institute refrain from automatic decision making or profiling for commercial ends.

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